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Google Associate Google Workspace Administrator Sample Questions (Q35-Q40):

NEW QUESTION # 35
Your organization acquired a small agency. You need to create user accounts for these new employees. The new users must be able to use their new organization's email address and their email address with the sub-agency domain name. What should you do?
Your organization acquired a small agency. You need to create user accounts for these new employees. The new users must be able to use their new organization's email address and their email address with the sub-agency domain name. What should you do?

A. Set up the acquired agency as a user alias domain from the Manage domains page.
B. Set up the acquired agency as a secondary domain and swap it to the primary domain.
C. Redirect the acquired domain to Google's MX records and add the account as a "send as" address.
D. Set up the acquired agency as a secondary domain from the Manage domains page.

Answer: A

Explanation:
Setting up the acquired agency as a user alias domain allows users to have their new organization's email address while still being able to send and receive emails using their previous email address with the sub-agency domain. This approach efficiently ensures they can use both email addresses without requiring additional configuration for separate accounts.

NEW QUESTION # 36
Your company operates several primary care clinics where employees routinely work with protected health information (PHI). You are in the process of transitioning the organization to Google Workspace from a legacy communication and collaboration system. After you sign the Business Associate Agreement (BAA), you need to ensure that data is handled in compliance with regulations when using Google Workspace. What should you do?

A. Disable integrations with third-party apps and turn off non-core Google services.
B. Implement a third-party backup service that is also compliant with Google Workspace core services.
C. Create a label for Google Drive content to help employees identify sensitive data.
D. Instruct the staff to not store any PHI in Google Workspace core services, including Google Drive. Docs. Sheets, and Keep.

Answer: C

Explanation:
To ensure compliance with regulations when handling protected health information (PHI) in Google Workspace, creating labels for sensitive data, such as PHI, helps employees identify and manage this information properly. Labels can be used to mark files that contain sensitive data, providing an additional layer of organization and protection. This approach aligns with regulatory requirements by ensuring that employees can easily distinguish PHI from other data and apply the necessary policies and security measures.

NEW QUESTION # 37
Several employees from your finance department are collaborating on a long-term, multi-phase project. You need to create a confidential group for this project as quickly as possible. You also want to minimize management overhead. What should you do?

A. Create a Google Group and appoint a group admin to manage the membership of this group.
B. Create a dynamic group and define the Department user attribute as a condition for membership with the value as the finance department.
C. Create a Google Group and update the settings to allow anyone in the organization to join the group.
D. Create a Google Group by using Google Cloud Directory Sync (GCDS) to automatically sync the members.

Answer: B

Explanation:
A dynamic group automatically updates membership based on user attributes, such as department, ensuring that only relevant employees (e.g., those in the finance department) are added to the group. This minimizes management overhead because the membership is updated automatically, without the need for manual intervention. It also ensures that the group remains up to date as employees join or leave the department.

NEW QUESTION # 38
Your company's security team should be able to investigate unauthorized external file sharing. You need to ensure that the security team can use the security investigation tool and you must follow the principle of least privilege. What should you do?

A. Grant the super admin role to a delegate from the security team.
B. Create a custom admin role with security center privileges. Assign the role to the individual security team members.
C. Share the Drive audit log with the security team.
D. Create a pre-built reporting role. Assign the role to the security team alias.

Answer: B

Explanation:
By creating a custom admin role with security center privileges, you can ensure that the security team has the necessary access to investigate unauthorized external file sharing while adhering to the principle of least privilege. This approach provides the security team with the specific permissions they need without granting unnecessary broader privileges, such as those associated with the super admin role.

NEW QUESTION # 39
Your company distributes an internal newsletter that contains sensitive information to all employees by email. You've noticed unauthorized forwarding of this newsletter to external addresses, potentially leading to data leaks. To prevent this, you need to implement a solution that automatically detects and blocks such forwarding while allowing legitimate internal sharing. What should you do?

A. Create a content compliance rule to modify the newsletter subject line, adding a warning against external forwarding.
B. Develop an Apps Script project by using the Gmail API to scan sent emails for the newsletter content and external recipients. Automatically revoke access for violating users.
C. Add a banner to the newsletter that warns users that external sharing is prohibited.
D. Create a Gmail content compliance rule that targets the internal newsletter, identifying instances of external forwarding. Configure the rule to reject the message when such forwarding is detected

Answer: D

Explanation:
A Gmail content compliance rule allows you to specifically target the internal newsletter and automatically detect when it is forwarded to external addresses. By rejecting such messages, you can prevent unauthorized sharing of sensitive information while still permitting internal sharing. This solution is effective for enforcing data security policies without manual intervention.

NEW QUESTION # 40
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